Sensitive documents are goods that require a special touch when packing and preparing for moving day. You may be asking yourself, “How do I handle moving important documents?”

While a moving company can pack and transport your personal documents, it’s a good idea to secure these items yourself. Here’s what you can do to protect your records and sensitive information during a move.

Create Digital Backups

In the digital world we live in, it’s easier than ever to create digital backups of vital documents. You can scan documents directly into your PC via a scanning device or even your smartphone. It’s a good idea to do this anyway as you’ll always be able to reproduce documents if something happens to the physical copy.

If you don’t like the idea of storing documents directly on your computer, you can invest in an inexpensive storage drive specifically for holding sensitive material.

Alternatively, Create Photocopies

If creating digital backups isn’t up your alley, it’s very cheap to make photocopies at your local copy store. You can create copies of specific documents you may need so that they are easily accessible during the move. After creating duplicates, you can store the originals somewhere more secure.

Utilize Storage Boxes Designed for Folders and Documents

There are numerous styles of hard storage boxes you can find at your local office supply store. These are specifically designed for storing documents and can even allow them to hang folders to keep everything straight and neat.

Whatever type of storage box you use, you’ll want to do what you can to keep them full. Without the excess space, the documents won’t accidentally get damaged during transit. The added support that comes with a full box will also prevent it from accidentally getting crushed by other boxes.

When Storing, Avoid Moisture and Extreme Temperatures

Another way to avoid losing things like birth certificates, medical records, or school records when moving is to store them. InterWest Moving and Storage is happy to offer numerous storage solutions to help make your move easier.

Paper documents, especially older ones printed by the government, are highly vulnerable to moisture or extreme temperatures. You can mitigate the risk of damage by sealing or securing documents into sleeves or envelopes. However, our storage units are monitored 24/7 and remain at the appropriate temperature and humidity level, so you don’t have to worry about your goods.

Keep Sensitive Documents with You

While moving companies can assist with the transport of your documents, the best practice is to always keep them close by. You should sort through your items to see what is essential and what might be possible to part with.

Secure your vital documents in an appropriate box and transport them with you in your vehicle. You’ll have them nearby at all times and be able to ensure that they remain safe and away from potentially prying eyes.

More Moving Assistance with InterWest Moving and Storage

For more help for your next moving day, come to InterWest Moving and Storage. Whatever it takes to get your move done right, our agents are there to help. We can assist with the transport and storage of documents for residential moves and commercial moves as well.

To schedule your next moving company, contact us for a free quote! An agent near your location will contact you soon.